Now Hiring: Administrative Coordinator

Job Type: Full-time

• Pay: $46,000.00 - $51,000.00 per year

• Benefits: 401(k), Health and Dental insurance, Flexible spending account, Life insurance, Paid time off, Parental leave, Vision insurance

• Work Location: In person

Overview

The Administrative Coordinator ensures the smooth and efficient operation of Plymouth’s administrative office, supporting the work of clergy, staff, volunteers, and congregants. Through organized systems management, skilled coordination, and excellent communication, this role upholds operational excellence and enables others to focus on Plymouth’s mission and ministry.

Essential Functions

Calendar Scheduling & Building Use Policy Management – 40%

• Maintains the church calendar using Planning Center Calendar; coordinates internal and external event scheduling.

• Ensures accuracy and consistency of event data across communications platforms.

• Collaborates with the Director of Operations & Technology on scheduling systems and facility access.

• Enforces the Building Use Policy; manages event paperwork and payments for non-worship activities.

• Oversees the automated door schedule (with support from Facilities Manager and Director of Operations & Technology).

Planning Center Administration & Data Systems – 25%

• Develops, supports, and maintains Plymouth’s Church Management System (ChMS).

• Serves as liaison among staff, clergy, and lay leaders to promote ministries and programs through Planning Center.

• Assists congregants with the Church Center App.

• Creates and maintains documentation for consistent processes and workflows.

• Develops and improves data management standards and reporting accuracy.

• Researches technical issues, designs workflows, and implements continual process improvements.

• Integrates and optimizes Planning Center modules to strengthen cross-functional operations.

• Provides system support, mentoring, and user training for staff and ministry leaders.

Governance & Record keeping – 20%

• Supports Church Council and Executive Committee: prepares agendas, collates materials, and distributes minutes.

• Maintains rosters for boards and committees; reviews eligibility during the annual nominating process.

• Maintains the Book of Life database (births, baptisms, confirmations, deaths, membership changes).

• Submits annual yearbook data to the UCC Iowa Conference.

• Provides initial contact and coordination for weddings, baptisms, and interments.

Administrative Operations & Office Management – 15%

• Coordinates daily operations for administrative and pastoral staff to ensure efficient workflow.

• Coordinates with the lead office volunteer to schedule and train office volunteers; manages office supplies.

• Greets visitors, answers phones, monitors voicemail, and responds to urgent inquiries during office hours.

• Assists with development and documentation of administrative policies and procedures.

• Tracks and maintains church policies for timely review and signatures.

Core Competencies

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The core competencies listed below are representative of the knowledge, skill and /or ability required.

Mission Ownership: Demonstrates understanding and full support of the mission, vision, values and beliefs of the congregation; can demonstrate those values to others; consistently behaves in a manner congruent with the mission, vision, values and beliefs.

Self-Development: sets appropriate personal work objectives, measures own progress, identifies personal gaps in knowledge, understanding and skill; undertakes appropriate activities to develop needed skills; seeks regular feedback on performance; knows personal strengths and weaknesses, is sensitive to changing personal and organizational requirements and changes accordingly.

Team Orientation: demonstrates interest, skill and success in team environments; places group goals ahead of personal agendas; steps up to offer self as a resource to other members of the team; understands and supports the importance of teamwork; shares credit for success with others.

Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable.

Time Management: Able and willing to focus time on tasks that are more likely to meet goals; Uses time effectively and efficiently; values time and respects the time of others; concentrates their efforts on the most important priorities; can appropriately attend to a broad range of activities.

Verbal Communication: Is able to speak articulately and clearly in a variety of communication settings and styles; can get a spoken message across that has the desired effect; Adjusts and fine-tunes communication in response to both verbal and non-verbal cues.

Written Communication: Is able to write clearly and succinctly; can get messages across that have a desired effect; clearly articulates message content and projects an appropriate tone.

Qualifications

• Associate degree or higher

• Minimum two years of relevant experience.

• Proficient in Microsoft Office (Teams, Word, Excel, Outlook), Adobe

• Knowledge of church management software preferred (e.g. Planning Center).

• Experience working with internal and external clients in a team-based environment

• Knowledge of basic office equipment.

• Ability to communicate effectively through spoken and written means.

• Christian background and can identify closely with the mission, values, vision and priorities of Plymouth.

Strong influence and communication skills intangibles:

• We care about one another and work to achieve common goals.

• We value collaboration and teamwork.

• We share failures and successes.

• We speak well of each other.

• Criminal background check is required.

Why you’ll love it here

Plymouth Congregational Church is located in Des Moines, Iowa, a city that is consistently ranked highly as a great place to live (see www.catchdesmoines.com). Since our founding in 1857, the people of Plymouth have appreciated progressive theology and embraced freedom, education, social justice, and community involvement in support of our purpose—to increase the love of God and neighbor. We believe that God is still speaking, and we seek to listen and respond in faith.

As an open and affirming congregation, we believe that the love of God extends to every last person, regardless of race, gender, creed, class, orientation or identity. Everyone is welcome here. Much of our philosophy is captured in our church motto:

“We agree to differ. We resolve to love. We unite to serve.”

Come and embrace the Spirit at Plymouth!

Our benefits include:

• Benefits: Health care, dental, vision, life insurance, long-term disability insurance

• Retirement plan (14% of salary)

• Paid vacation and sick leave

• Working with a passionate team of people dedicated to making a difference both inside and outside the walls of the church

• Working in a collaborative environment where your input is heard and your expertise is valued

Application

Please submit your resume, references and cover letter to Director of Operations and Technology, Connie Broich at cbroich@plymouthchurch.com